Payroll system Essay

INTRODUCTIONInformation Technology is the study, design, development, execution of instrument and support perplexity of reading goerning body. It helps to produce, manipulate, store, communicate and/or disseminate information. We mappingd the term information engine room or IT to refer to an entire industry. In actuality, information applied science is the use of reckoners and softw be to manage information. In whatsoever companies, this is referred to as counselling Information work (or MIS) or simply as Information operate (or IS). The information engine room department of a abundant company could be responsible for storing, encourageing fulfiling, transmission and retrieving the information as necessary.Nowadays every last(predicate) in each(prenominal) geological formation are becoming modernized, they use modern technologies to prepare their achievement fast, easy and accurate in pitch to avoid waste of age and for the sake of true(p) and security. It to a fault helps human to solve and understand mazy task and analysis more(prenominal) as computational need of human. Implementing much(prenominal) kind of paysheet department organisation wreak their transactions easy and accurate and to see to it their files and entropy. It depart be clip consuming to the executive director to adjudicate much(prenominal) file in score to provide the instructors request. And by doing so the administrator potbelly easily compute the profit of a instructor and deduct the necessary taxes through their computers. It would going to be efficient for an establishment volition going to deliver workers however to manage the carcass of rules. Only such that the t apieceer should used his/her logical ID to enter on school day and for requesting area he/she scarcely demand to deliver the teacher id to transition his/her request and all the info transactions result be going to that into the administrator account.By prop osing this kind of administration saturnineice peck do help into a trus cardinalrthy s care school to manage their payroll schema in a fast, easy, efficient slipway. Hoping that it would help a lot to the direction to easily control their system and performed it excellently through the cooperation of their employee and staffs.OBJECTIVESComputers have the great intrusion on the profession of chronicle. With the rapid growth of engineering science today, on that point is no doubt that computer will be incur a common asset in all profession. As computer engineering changes at such fast phase, umteen businesses sectors try to sleep together up by upgrading computer system forever and a day in parade to stay competitive. The multi-function ability of technology for its advance system is likewise an important divisor for a company to use software. Payroll Management System by use arousal construction such as computer to store selective information is wholeness of t he software that the professional is develop, the system is life-threatening for its specialty in the fields of accounting, It is easy to use and effective and efficient in organizing and scheming the requital transactions. succession in manual of arms(a) system payroll are difficult and hard-work, you need to a greater extent clock in order to make your school payroll computations accurately, manageable and reliable to your employees. In addition, in manual computation we female genitalsnot say that, at that place are no human errors in work out the payroll, same in computerization process, scarce similar to the manual process. And because of the bulkiness of the school employee that needs to pay for their services, the school needs more cartridge clip to calculate and to reconcile their payroll. In order to base this problem, they should developed the alternative solutions using the advance technology, by merging the software and ironware technology. It is a Computer ized Payroll System. The system will apportion a big relief to the employee and employers as well, to slighten their time consuming for inputting information and computations to the payroll process. dispatch CONTEXTTechnology pretty much touches all of our lives in some way and hence technology news is a vital resource that can keep us up to date with developments and ways in which the world will be changing. For instance, the onslaught of digital television is something that will affect almost concourse news stories that inform us of the dates for the switching over are vital so the norm member of public can understand when their analog signal will be turned off. In the same way, news of technologies that may make our cars safer and more efficient is important to all those who drive on our roads. Todays world is full of pieces of technology that we take for granted, the microchip has truly revolutionized the way in which we live and do business.The world we see would not b e recognizable to people of a a couple of(prenominal) generations ago and nowhere is this truism greater than in the world of computing. Hence it is important to stay up to date with technology news while many may think that this type of news is rigorously for geeks it is clear that all of us should have at least a passing interest in news of technological developments. The phenomena is only set to continue, as computers become more powerful and have greater and greater applications it will not be retentive that we will plan our lives around the computer. This is not an look for to act as a harbinger of doom, it is just theorizing on ways in which technology will impact upon the human race. Computers are used in every industry and type of business today. They come in many different forms and new uses are creation developed constantly. report OF THE PROBLEMOur tax is to creation a new payroll system. The doddery system is outdated and no longer adequately manages the payroll pr ocess and the entry of employee time taunt information. Therefore, manual intervention is required to process the payroll. In addition to the preexisting category of salaried employee, which the live payroll process does support, our organization now applys two new types of employees those employees working on commission, and those employees working on an hourly basis.The indisputable payroll process doesnt support these two new employee types, which are expound in detail later in this problem fixment. In addition to accommodating all employee types, as well as ensuring that our system can accommodate newly created categories of employees in the future, the system must also allow each of these employees to save his or her data information or daily time prove through presenting his/her valid ID, or any valid data that support his/her request. The Administrator is the only dish out person who is capable to have an account and to reckon in order to save and retrieve such ki nd of teachers list of datas being given . The payroll process can process only signed time cards, which are those time cards that the employee has identified as accurate. Overall, the system will store information about the approximately 2,000 school teacher employees. The payroll process must run on the fifteenth and last day of each month at 1200 A.M.Eventually, the system must modify employees to maintain their direct request information via the system as well. However, this feature is beyond the scope of the initial release. If we basically compare to the manual process and computerized process. The administrator consumes a lot of time in calculating each employees Salary and recoding as well. It took several hours to finish a manual figuring for the Employees wage. It also consumes a lot of time to search for their names whiz by one and its not well organised. After a manual calculation has been done, the user still has to convert it for a record. The computation that have been make is also need to be written on a br make envelop together with their cash pay. While in computerized payroll system process the administrator will save a lot of time with less effort in calculating each employees Salary and recoding as well.feasibleness FACTORSIn the field of computer and technology, there forever an option to automate things likes payroll system. But of course, A feasibility study should be conducted in order to see the benefits of computerized payroll system over manual payroll system as well as other(a) alternatives. At first, you should study the organizational systems such as the users, policies, functions and objectives. Consider also the problems existing over the present systems like redundancies, inconsistencies and slow services. Also, know the constraints such as the nonfunctional requirement.After analyzing the present or current system, possible alternatives should be presented. Sticking to the current or present system is always an alte rnative. Advantages and disadvantages of each alternative should be discussed. In addition, the computation of requital analysis, net present value analysis, and return on investment analysis should be included in your feasibility study. If there is a feasibility study, the beaver alternative is to be preferred by the management because there a chance of comparing alternative. feasibleness study will determine the topper solution to theproblems. After all, feasibility study is written to appreciate each alternative and come out of the best alternative that will benefit the intended people involved in this study. This project suggestion is conducted in order to give and see the benefit of computerized payroll system over manual payroll system as well as other alternatives. In manual payroll system accounting has a hard time to do all things such kind of work like saving all the data files of their school teacher employee and do such kind of mathematical computation to calculate t he salary of the teachers wages and taxes deduction. Having a hard time to locate such requested files to processed. Thats why we do proposed this kind of system to letting their realize that there is such a possible way to make their works faster and completely done .The only main advantage of this system is that they can process data and compute salary more than a manual form can do. But also we cannot say that this proposed system is such a consummate(a) idea theres also a disadvantage on it. Using a computerized payroll system comes with its own set of problems, such as the need to protect against data bolshie through power nonstarter or viruses, and the danger of hackers stealing data. Computer pretender is also a concern, and you need to instigate a system of controls for who has access to the information, particularly teacher information. If there is a security breach and data is stolen, management can be held personally liable for the loss of data. You also need to make sure that the data has been correctly entered into the system, as a mistake in data entry can throw off a whole set of data. A payroll system involves everything that has to do with the payment of employees and the filing of barter taxes. This includes keeping track of hours, calculating wages, withholding taxes and other deductions, printing and delivering checks and paying employment taxes to the government.SIGNIFICANCE OF THE fieldSpeed in touch on payroll system will have a faster act by means of decreasing the manual input areas.Mathematical errors will be prevented by impulsive computations that the proposed, system will provide and you may not have to worry about havingfinancial or legal trouble. Do the salary computation/transaction with the deduction of taxes through computerized system for fast processing.Tallying of time cards will be done automatically by only presenting /tapping his/her valid teacher ID to the accounting department . In the proposed system the adm inistrator is the one responsible in computing that the time the employee worked.The proposed system will record all data in all reports at the same time so you can make sure they are invariable and it also saves time.Employers will never have to dismiss much time in keeping up to date with taxes and deductions because the system will be designed updated to such deductions.Storage of files will be safe and secured for which only the administrator has the only have the privilege and also not easily be accessed. well to manage and handle by a certain person , doing such work like saving, retrieving and computing faster.The teacher can access their data files but only just to view it to make them updated regarding with their salary transaction.REVIEW OF RELATED LITERATUREIn less than a generation, computer technology has revolutionized business all over the world. This has brought about changes in the area of business, finance, industry, government, agriculture, education, health c are, sports and even on our personal lives. Today, computers do much of the works. Data collection continues to become easier and easier, data processing is getting faster and faster, mathematical calculations continue to be performed with increased precision and information is being provided to users in generally more useful forms. Such that was made possible through the use of electronic files and database.This chapter presents some of the previous related works relevant to the agreement of the problem. In order to gather information, We used books, dissertation and encyclopedia. The wide spread development of digital technology also results to parallel advance in software, which allows this technology to be used by persons other than computer experts. The database has become a central organized framework for information system, taking advantage of the concept of data independence that allows sharing among diverse system organized collection of data maintained and used with the aid of management information system (mis). It is a state of the art information system process and retrieve information ever faster, they are more full-bodied in terms of the volume of data that they can process and in terms of reliability and their exploit is more cost-effective.BUTUAN CITY SCHOOL OF ARTS AND TRADES payroll department SYSTEMA DocumentationPresented to the Computer Studies programFather Saturnino Urios UniversityButuan CityIn Partial fulfilment of theRequirements for the SubjectSYSTEM ANALYSIS AND DESIGNIT 304ByRheman TidalgoAnalyn RiveraAilyn SonSeptember 19, 2013DEDICATIONThis project proposal is dedicated to theBCSAT School DepartmentAnd to the TeachersFaculty plyAccounting DepartmentTABLE OF CONTENTS rogue TITLE PAGE i INTRODUCTION ii OBJECTIVES iii ACKNOWLEDGMENT iv DEDICATION x ABSTRACT xi LIST OF TABLES xiiCHAPTER1. labour CONTEXTBackground of the Study 1 appraise and Literature 1 2. SIGNIFICANCE OF THE STUDY3. STATEMENT OF THE PROBLEM4. FEASIBILITY F ACTORS